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Stessa Categories: Master List

Here's a full list of all transaction categories available on Stessa.

Updated yesterday

Stessa makes it easy to organize your rental property finances with a built-in set of real estate-specific transaction categories. These categories map directly to Stessa reports and align closely with IRS Schedule E for simplified tax prep.

Use this list to:

  • Understand the full set of categories available in Stessa

  • Accurately categorize transactions for better reporting
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Full List of Stessa Categories

Below is a complete breakdown of all available income and expense categories in Stessa. Each top-level category is followed by its available sub-categories, where applicable.

Income

  • Rents

  • Section 8 Rents

  • Short Term Rents

  • Application Fees

  • Late Fees

  • Pet Fees

  • Laundry

  • Storage

  • Parking

  • Tenant Pass-Throughs

  • Stessa Interest

  • Misc Interest Received

  • Stessa Cash Back 

  • Insurance Proceeds

  • Cleaning & Other Upsells
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Admin & Other

  • Advertising

  • Background & Credit Checks

  • Travel

  • Mileage

  • Meals

  • Office Supplies & Postage

  • Software Subscriptions

  • HOA Dues

  • Bank Fees

  • Education

  • Gifts

  • Licenses

  • Rent Concessions
    ​ 

  • Legal

  • Accounting

  • Court Fees

  • Eviction Fees

  • Inspections

  • Surveys

  • Appraisals
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Insurance

  •  Rental Dwelling

  • Rental Condo

  • Flood

  • Hurricane

  • Earthquake

  • Liability

  • Umbrella
    ​ 

Management Fees

  •  Property Management

  • Service Calls

  • Leasing Commissions

  • Booking & Platform Fees

  • Fund Management
    ​ 

Repairs & Maintenance

  • Cleaning & Janitorial

  • Painting

  • Electrical Repairs

  • Plumbing Repairs

  • HVAC Repairs

  • Appliance Repairs

  • Roof Repairs

  • Door & Window Repairs

  • Other Repairs

  • Security, Locks & Keys

  • Pest

  • Gardening & Landscaping

  • Pool & Spa

  • Snow Removal

  • R&M Supplies

  • R&M Permits & Inspections

  • Labor

  • Linens, Soaps, & Other Consumables
    ​ 

Taxes

  • Property Taxes

  • Special Assessments

  • City, State, & Local Taxes

  • Short Term Occupancy Taxes

  • Federal Taxes

  • Tax Licenses & Registrations
    ​ 

Utilities

  • Gas

  • Electric

  • Gas & Electric

  • Garbage & Recycling

  • Telephone, Cable & Internet

  • Water & Sewer

  • Heating Oil
    ​ 

Mortgages & Loans

  • Mortgage Payments

  • Mortgage Interest

  • Mortgage Principal

  • Proceeds & Payoffs

  • Other Loan Payment

  • Other Interest

  • Other Principal

  • Private Mortgage Insurance (PMI)
    ​ 

Capital Expenses

  • New Roof

  • New Acquisitions

  • New Appliances

  • New HVAC

  • New Flooring & Carpet

  • New Doors & Windows

  • New Landscaping

  • New Plumbing & Electrical

  • New Furniture & Equipment

  • Remodeling

  • Closing Costs

  • Loan Costs
    ​ 

Security Deposits

  • Security Deposit Interest

Transfers (Not Included in Reports)

  • Credit Card Payments

  • Owner Distributions

  • Owner Contributions

  • General Escrow Payments

  • Property Tax Escrows

  • Insurance Escrows

  • PMI Escrows

  • HOA Escrows

  • Down Payments

  • Sale Proceeds

  • Taxes to Remit
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Tips for Using Categories Effectively

  • Simplify if Needed: If you're unsure, stick with a top-level category.

  • Consistency Matters: Stay consistent to ensure clean reports and year-over-year comparisons.

  • Security Deposits: Only use the sub-category for interest, not for deposit transactions themselves.

  • Top-Level vs. Sub-Categories: Use either a top-level category or a sub-category in your import file—not both.

At this time Stessa does not support custom categories.

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