Stessa makes it easy to organize your rental property finances with a built-in set of real estate-specific transaction categories. These categories map directly to Stessa reports and align closely with IRS Schedule E for simplified tax prep.
Use this list to:
Understand the full set of categories available in Stessa
Accurately categorize transactions for better reporting
Full List of Stessa Categories
Below is a complete breakdown of all available income and expense categories in Stessa. Each top-level category is followed by its available sub-categories, where applicable.
Income
Rents
Section 8 Rents
Short Term Rents
Application Fees
Late Fees
Pet Fees
Laundry
Storage
Parking
Tenant Pass-Throughs
Stessa Interest
Misc Interest Received
Stessa Cash Back
Insurance Proceeds
Cleaning & Other Upsells
Admin & Other
Advertising
Background & Credit Checks
Travel
Mileage
Meals
Office Supplies & Postage
Software Subscriptions
HOA Dues
Bank Fees
Education
Gifts
Licenses
Rent Concessions
Legal & Professional
Legal
Accounting
Court Fees
Eviction Fees
Inspections
Surveys
Appraisals
Insurance
Rental Dwelling
Rental Condo
Flood
Hurricane
Earthquake
Liability
Umbrella
Management Fees
Property Management
Service Calls
Leasing Commissions
Booking & Platform Fees
Fund Management
Repairs & Maintenance
Cleaning & Janitorial
Painting
Electrical Repairs
Plumbing Repairs
HVAC Repairs
Appliance Repairs
Roof Repairs
Door & Window Repairs
Other Repairs
Security, Locks & Keys
Pest
Gardening & Landscaping
Pool & Spa
Snow Removal
R&M Supplies
R&M Permits & Inspections
Labor
Linens, Soaps, & Other Consumables
Taxes
Property Taxes
Special Assessments
City, State, & Local Taxes
Short Term Occupancy Taxes
Federal Taxes
Tax Licenses & Registrations
Utilities
Gas
Electric
Gas & Electric
Garbage & Recycling
Telephone, Cable & Internet
Water & Sewer
Heating Oil
Mortgages & Loans
Mortgage Payments
Mortgage Interest
Mortgage Principal
Proceeds & Payoffs
Other Loan Payment
Other Interest
Other Principal
Private Mortgage Insurance (PMI)
Capital Expenses
New Roof
New Acquisitions
New Appliances
New HVAC
New Flooring & Carpet
New Doors & Windows
New Landscaping
New Plumbing & Electrical
New Furniture & Equipment
Remodeling
Closing Costs
Loan Costs
Security Deposits
Security Deposit Interest
Transfers (Not Included in Reports)
Credit Card Payments
Owner Distributions
Owner Contributions
General Escrow Payments
Property Tax Escrows
Insurance Escrows
PMI Escrows
HOA Escrows
Down Payments
Sale Proceeds
Taxes to Remit
Tips for Using Categories Effectively
Simplify if Needed: If you're unsure, stick with a top-level category.
Consistency Matters: Stay consistent to ensure clean reports and year-over-year comparisons.
Security Deposits: Only use the sub-category for interest, not for deposit transactions themselves.
Top-Level vs. Sub-Categories: Use either a top-level category or a sub-category in your import file—not both.
At this time Stessa does not support custom categories.