One of the key advantages of using Stessa over other general purpose accounting programs is that it's purpose-built for real estate. It's easy to accurately categorize your income and expense transactions with our built-in list of categories, which then easily map to Stessa's key reports. They also line up nicely with the IRS Schedule E categories.

Use the list below for quick reference or cut and paste the top-level or the sub-category (but not both) into an optional "Category" column in your CSV data file before importing. When you upload a CSV file with the categories already populated, Stessa will automatically categorize the transactions for you.
 

Here's the list of all real estate income and expense categories available on Stessa:

Income

  Rents
  Section 8 Rents
  Short Term Rents
  Application Fees
  Late Fees
  Pet Fees
  Laundry
  Storage
  Parking
  Tenant Reimbursements
  Misc Interest Received
  Cleaning & Other Upsells
 

Admin & Other

  Advertising
  Background & Credit Checks
  Travel
  Mileage
  Meals
  Office Supplies & Postage
  Software Subscriptions
  HOA Dues
  Bank Fees
  Education
  Gifts
  Licenses
  Rent Concessions
 

Legal & Professional

  Legal
  Accounting
  Court Fees
  Eviction Fees
  Inspections
  Surveys
  Appraisals
 

Insurance

  Rental Dwelling
  Rental Condo
  Flood
  Hurricane
  Earthquake
  Liability Umbrella
 

Management Fees

  Property Management
  Service Calls
  Leasing Commissions
  Booking & Platform Fees
  Fund Management
 

Repairs & Maintenance

  Cleaning
  Painting
  Electrical Repairs
  Plumbing Repairs
  HVAC Repairs
  Appliance Repairs
  Roof Repairs
  Door & Window Repairs
  Other Repairs
  Security, Locks & Keys
  Pest
  Gardening & Landscaping
  Snow Removal
  R&M Supplies
  R&M Permits & Inspections
  Labor
  Linens, Soaps, & Other Consumables
 

Taxes

  Property Taxes
  Special Assessments
  City, State, & Local Taxes
  Short Term Occupancy Taxes
  Federal Taxes
  Tax Licenses & Registrations
 

Utilities

  Gas
  Electric
  Gas & Electric
  Garbage & Recycling
  Telephone, Cable & Internet
  Water & Sewer
  Heating Oil
 

Mortgages & Loans

  Mortgage Payments
  Mortgage Interest
  Mortgage Principal
  Other Loan Payment
  Other Interest
  Other Principal
  Private Mortgage Insurance (PMI)
 

Capital Expenses

  New Rood
  New Appliances
  New HVAC
  New Flooring & Carpet
  New Doors & Windows
  New Landscaping
  New Plumbing & Electrical
  New Furniture & Equipment
  Remodeling
  Closing Costs
  Loan Costs
 

Security Deposits

  Security Deposit Interest
 

Transfers

  Credit Card Payments
  Owner Distributions
  Owner Contributions
  General Escrow Payments
  Property Tax Escrows
  Insurance Escrows
  PMI Escrows
  HOA Escrows
  Down Payments
  Sale Proceeds
  Taxes to Remit
 

Can't Find What You're Looking For?

Note that you're welcome to use top-level categories if you can't find a perfect sub-category or simply prefer to keep things simple. For Security Deposits specifically, receipt and return of funds should always be categorized to the top-level "Security Deposits" category since the sub-category is for interest (earned and paid) only.

If you can't make any of Stessa's existing transaction categories work for you, use the blue circle at lower right to suggest a new one. While custom categories are not supported, we do sometimes add new ones based on user requests.

Did this answer your question?