It's easy to get your vacation rental up and running on Stessa. Just use the new Airbnb file importer to quickly populate your income and expense ledger. Then use Stessa's short-term rental categories to track investment performance and stay organized for tax time.
How to set up Stessa for a short-term rental (STR), in 4 easy steps...
1. Download your Airbnb transactions history in CSV format and upload it directly to your Stessa account. Click this link to access your Transaction History directly.
Set your date range as needed and then use the "Download CSV" link (at far right of "Paid Out" line) to get your file. Finally, use the "Import" button on your Transactions Page to upload the Airbnb file without making any changes.Once imported, Stessa will automatically categorize most, if not all, of your Airbnb transactions.
Note that if you've also connected a bank account to Stessa, you may need to do a quick check for duplicates and delete some transactions. If you have a lot of dupes, you can Use Bulk Transaction Edits to Save Time.
2. Switch Your Rent Roll to "Short-Term Rental" via your Leases & Tenants page. Input your expected average nightly rate and occupancy for the current calendar year. Stessa will do the rest of the math for you and calculate your expected monthly income from short-term rentals.
3. Enter your expected monthly operating expenses under the "Pro Forma" column on the "Monthly Expenses" card. This will be your baseline against which to compare actual expenses. You'll do this on your Property Details page.
4. Connect the bank accounts into which Airbnb, HomeAway/VRBO, etc. deposit rental income and from which you pay your expenses. If you have a credit card account for your short-term rental, you can connect it as well. This will enable you to automatically capture transactions data, which Stessa will then auto-categorize for you. You'll do this from your Data Sources page.
Key Categories for STR Owners
Vacation rental owners will want to pay special attention to the following Stessa transaction categories, which you're likely to use frequently:
Rental income: "Income > Short Term Rents"
Occupancy taxes collected from guests (positive): "Transfers > Taxes to Remit"
Occupancy taxes paid from collections (negative): "Transfers > Taxes to Remit"
Occupancy taxes paid from "Income:" "Taxes > Short Term Occupancy Taxes"
Special discounts, guest refunds: "Admin & Other > Discounts & Refunds"
Platform listing and booking fees: "Management Fees > Booking & Platform Fees"
Cleaning services: "Repairs & Maintenance > Cleaning"
Linens, snacks, soaps, etc: "Repairs & Maintenance > Linens, Soaps & Other..."
New furniture, TVs, etc.: "Capital Expenses > New Furniture & Equipment"
Minor and major renovations: "Capital Expenses > Remodeling"
Still Having Trouble Getting Your STR Set Up?
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